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Guest Post: Organizing School Paperwork

As we all know, managing paperwork can get out of hand. With the right system in place however, it can be very simple.

Today I am thrilled to have Jen from one of my favorite home organizing blogs, I heart organizing here today to show us how she keeps the school paperwork from her three boys in order… and stylishly I might add. I will be downloading the darling {and free} file labels for sure! Thanks Jen!!!

I heart organizing blog jen
Each and every day when my little ones hop off of the bus and come running in through the front door, they take off all their gear and give their mama some major hugs!  That’s my favorite part.  And then they take out piles and piles of paperwork.  Piles.  And more piles.  It’s like crazy amounts of papers each and every day.
Tackling these piles can quickly get overwhelming, since it seems never ending.  And if they don’t get dealt with, the piles can create mass chaos…. I know, I have been there!
We typically go through all of their work, and file all the necessities in their personal bins.

This is always our “go to” place for all things related to the kid’s schooling and activities.  However, to ensure the bin doesn’t overflow with all the papers I can’t part with, I had created this binder system to house all my favs.

organizing kids schoolwork binder

I actually pre-made three binders that matched for all of my boys, even though Parker hadn’t even started school yet.  Because I wanted them all to match.  And this crazy girl thought that she could get ALL of their elementary paperwork into one binder….
I tend to hold on to all their important tests, report cards, paperwork showing milestones being made, etc… and it ended up being more than I originally planned for.  And that’s ok.  It is always one of my favorite ways to go down memory lane with the little ones… they really get a kick out of looking at their older papers as well.  So instead of pairing down even more, which tends to be my first reaction, I decided I needed a new storage approach.  One that will be manageable as they continue to learn and grow, yet is easy to maintain.
So I snagged three file boxes.  You can get them anywhere, office supply stores, Target and Walmart, Amazon…  They come in so many shapes and sizes and colors!
how to organizing kids schoolwork
The goal was to place thirteen hanging files into each file box.  One file for each grade, Kindergarten through Twelfth.
Enter these labels {notice they look slightly different from my photos due to a recent formatting update to accommodate more users}:
free labels for organizing kids schoolwork
free file labels for kids schoolwork
You can download them for free!  I just printed the labels out on standard address labels and popped them on each of the fourteen {times three boys} file folders.

organizing kids schoolwork files

The next goal was to add a little coversheet to each folder, giving a quick explanation of the contents and showcasing a fantastic school portrait of my little guy, for each current year.

organizing kids school work printout

You can download your own copy of these also!  Do you feel the love?

organizing kids schoolwork free printouts

I just printed out a copy onto cardstock for each folder, for each year and popped them inside.  Doing this ahead of time will ensure a consistent look for all years down the line, and make it easier to keep up as the years come and go.
Then, just using a glue stick, I glued the year’s school photo to each sheet, and filled out all the year’s information in the blanks, which ended up making a perfect coversheet for each folder!
organizing kids schoolwork folders

And although the file box looks like it is all filled up….

managing kids school paperwork

There is definitely plenty of room to grow!  Which is exactly what this proud mama needed!

organizing kids school paperwork

I just pop the cover on and stow away on a nearby shelf.  Making this a really easy system to maintain.  Oh imagine the giddiness!!

School paperwork is always a hot topic that I have gotten oodles of emails about, so if there are any other storage ideas or solutions that are working well for you, we would all heart to know!

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Read full story By on January 11, 2012 in baby and children, file folders, home organization, organization tips, Organizational tips, Paperwork, school paperwork

Missoni for Target GIVEAWAY!

I missed out on most of the Missoni for Target collection, but lucked out a couple days later. As I expected everything was wiped out, but Target was restocking some paper and home goods from the sought-after collection. I scooped up as many items I could without looking like a complete hoarder. I even managed to purchased a couple items with my readers in mind. Yep… it’s giveaway time!

The chic expandable file folder in Missoni’s signature chevron could be yours! I am also throwing in coordinating file folders {6 count}.

Here’s how to enter:

• It’s simple, leave a comment. {provide your email if I don’t have a way to contact you}.
• Extra Entry – become a new follower of Simplified Bee’s Blog, Twitter or Facebook Page.
• Extra Entry – mention this giveaway in a blog post, FB link or tweet, then leave a comment letting me know.
• Please post a separate comment for each extra entry.
• Entry period closes at midnight PST on Monday, October 10, 2011. The winner will be chosen by and will be announced on the Simplified Bee Facebook page on Tuesday, October 11, 2011.

Thank you so much for reading Simplified Bee & good luck!
PS – Also, wanted to thank those readers who get my blog sent via email. I have switched back so that you get the complete post with pix! Thanks for your patience; I was just trying out something new.
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Read full story By on October 3, 2011 in file folders, Giveaways, home organization

Organizing Your Files With Smead Office Supplies

As a professional organizer, I am forever looking for products to help my clients   declutter, tackle  incoming mail and organize their home offices. The nice folks at Smead sent me several products to review that make clearing the clutter and filing a little easier.
Ever run out of space labeling a folder or wish you could use a bigger font?  Colorful Smead Supertab® File Folders {above} have nearly double the labeling area of standard folders. The larger labels makes it quick and easy to locate important files.
The Smead Stadium File™ would be perfect as part of a “one-stop-sorting-station”. Your designated sorting station should be used daily to tackle incoming mail. First and right away, recycle or toss all junk mail, catalogs, or unwanted promotions. Shred any mail that might contain personal information (SS#, phone #s, medical record #s, etc.). Second, file all mail you need to save. Using the Smead Stadium File with tiered expanding file would be ideal as it lets you see everything at a glance. Here are some suggested file categories:


• To Pay – bills to be paid
• To Act – rsvp to an event, make a call, etc.
• To File – papers to be filed in your main home filing system (i.e. bank or insurance statements, etc.)
• To Read – magazines or catalogs

To help label  those folders with ease, Smead has designed the Viewables® labeling system. Its my favorite of the bunch because it allows you to customize your filing with any color and multiple fonts. The super cute labels above are some that I created in minutes! The starter kit comes with the software and label sheets. The software even remembers how many labels are left on your page so there’s no waste. The only downside {found out on-site with a client!} was that it only supports PC and not MAC users – Smead are you listening?

All three Smead products are available from a wide variety of office products dealers including Office Depot, Office Max, Staples and Amazon. And although this is sponsored content {Simplified Bee was been given product samples and a nominal gift card},  I do not blog about anything I do not believe in and Smead did not edit the post or direct our content in any way.
When is the last time you organized, purged or tended to your home filing system? Is it time?
Happy organizing!!!
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Read full story By on June 3, 2010 in file folders, home organization, office supplies, Paperwork

Organizing Household Paperwork and Buttoned Up Giveaway Winners

Tackling household paperwork is certainly a chore. Even in this electronic age, most of our paperwork is generated from snail mail. If you buried in mail and need simple tips on managing and reducing the amount household mail, you may want to take a look at a previous Simplified Bee post – Snail Mail Organization With Style.

For those of you that need a jump-start in organizing household paperwork and don’t want to bother with labeling, the File.starter set from Buttoned Up is for you. It comes with ten labeled, color-coded, file folders grouped into three simple categories; Healthy, Wealthy, and Wise. Also included are two blank files for you to fill in with whatever suits your needs. The modern, brightly colored files are easy to find in hanging files and will help get your desk under control for the New Year.

I am also thrilled to announce the winners of the Buttoned Up giveaway. The winner of the Buttoned are Jayme (comment 9) and Carla (comment 23). Congratulations!

The winner of the trio of organizing products by Buttoned Up – Pet Care Package, Fitness.doc and Collision.doc is Kellie (lucky comment 13 picked by I have a feeling she is going to love the Pet Care Package for sure – the darling Cavalier King Charles Spaniel above is Kellie’s Lily. She writes about Lily and more on her lovely blog, Ada & Darcy.

In addition, Buttoned Up is offering all Simplified Bee readers 25 off $20 or more at Buttoned Up. Please enter promotional code 25OFF at checkout – expires 12/26/09. Their products would make great stocking stuffers! Have you started your holiday shopping?

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Read full story By on November 23, 2009 in discounts, file folders, Giveaways, home organization, Paperwork